Let’s face it: staying organised and on top of things takes a lot of time and practice. Has it ever gotten so bad that you don’t even know what you have to do anymore? It sure has for me.

But ever since learning about and working with different project management tools and methods at university, my life, once full of chaos and stress, has changed drastically. I now find myself feeling in control of my assignments and blogging schedule. Even daily tasks in my everyday life have become easier to complete.

How?, you might be asking yourself right now. Well, let me introduce you to…


Kanban, meaning “signboard” or “billboard” in Japanese, is a tool which helps you visualise your work and maximise your efficiency when working. You can make a physical board or use digital platforms such as Trello.

I personally use a digital board, as it saves me a lot of time and space and can be brought anywhere with me (via the Trello app or the website on my laptop).

How do Kanban boards work?

They consist of 3 columns, “TO DO“, “IN PROGRESS” and “DONE“. You list all of your tasks in the “TO DO” column at the begin. Once you start working on different tasks, drag the items into the “IN PROGRESS” tab and when you’re finished you can move them to “DONE”.

Tip: Give yourself a certain amount of time to complete all tasks (for example a week) to ensure you don’t procrastinate too long.

You can add descriptions, checklists, labels and even deadlines to each task. The great thing about the Kanban method is that it is customisable to fit your individual needs.

Kanban Boards as a collaborative tool

In addition to this, you can also add people to your digital Kanban board and assign them specific tasks. That way everyone has an overview of what everyone else is doing and how far along they are. This can be particularly beneficial in group work projects for school and university.

A lot of teams within companies (such as McDonald’s) use Kanban boards and/or variations of them to maintain transparency and an efficient workflow throughout projects. It’s also a great way to work together when you’re physically apart and reduces the risk of “email/text tennis” where dozens of messages are sent back and forth due to lack of knowing what the other person is working on.

I hope you found this post to be interesting/useful and hey, maybe it will help a few of you out there. I myself have definitely benefitted from this method a lot since first using it for university and can highly recommend it to anyone having trouble with keeping an overview of their work load.

If you try this method yourself, definitely let me know what you think!

If you liked this post you might like:
How I keep my life in order (kind of)
My mid-summer creative to-do list